Head of UK&I Facilities
Description
Do you want to work to make Power for Good?
We're the world's largest independent renewable energy company. We're guided by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy.
We know that achieving our ambitions would be impossible without our people. Because we're tackling some of the world's toughest problems, we need the very best people to help us. They're our most important asset so that's why we continually invest in them.
RES is a family with a diverse workforce, and we are dedicated to the personal professional growth of our people, no matter what stage of their career they're at. We can promise you rewarding work which makes a real impact, the chance to learn from inspiring colleagues from across a growing, global network and opportunities to grow personally and professionally.
Our competitive package offers a wide range of benefits and rewards.
The closing date for this role is Wednesday 3rd December.
The position
The Head of UK&I Facilities is a pivotal role in ensuring the efficient running of the company’s offices, with the Global Head Office in Kings Langley, a large office in Glasgow, and multiple smaller satellite offices across the UK and Ireland.
The role incorporates both commercial and hands-on management of facilities, contracts, budgets and the office environment, to maintain a safe and effective working environment for 500+ colleagues and external visitors across UK&I. The role involves close collaboration with internal teams including IT, HSQE, finance and sustainability, as well as external stakeholders and suppliers.
The role is site-based at the Head Office in Kings Langley 5 days per week and will require regular travel to other UK offices.
Accountabilities
Operational
- Lead and proactively manage delivery of all facilities operations, including essential building services (M&E), reception, security, waste disposal, environmental management, document archiving, furniture, on-site caterers, grounds maintenance and cleaning contractors, ensuring timely and satisfactory completion of works (planned and reactive)
- Act as first response to critical failures and engineering breakdowns and project manage repairs, refurbishments, and works on site
- Ensure maintenance and regulatory compliance for our onsite renewables (wind turbine and solar panels)
- Enhance the working environment in cost effective ways to support high office attendance
- Ensure facilities policies remain compliant with UK&I legislation and company policies and are adhered to
- Act as key holder and provide out-of-hours on-call support
- Provide support to and line management of Facilities and Reception colleagues
- Review and optimise where necessary the BMS at the head office
- Perform weekly checks and ash removal for the head office biomass boiler
- Own and maintain the Office and Facilities Management Procedures
Commercial
- Accountable for UKI facilities strategy, including a prioritised approach for repairs, upgrades and key contracts, in line with the company’s objectives and values
- Control, administer and forecast facilities budgets (c. £2million annually)
- Maintain and manage a centralised contract, lease and assets register, including lifecycle and maintenance data for assets.
- Manage leases / landlord relationships, including for any upgrades / office moves / relocations / dilapidations as required by the company
- Manage all facilities contracts (including all utilities), including regular review of contractor performance and pricing to ensure value for money, quality of service and compliance
- Run competitive tenders for services to ensure best value and quality of service
- Identify and implement sustainable cost reductions across facilities operations
- Assess the business case and create proposals for any capital investment projects, and once approved, manage the project delivery
- Provide regular reporting to senior leadership on financial management, cost savings and long-term facilities strategy
Health & Safety
- Implement and monitor Health & Safety policies specific to facilities, conduct regular checks, report accidents/near misses, and ensure compliance with all relevant legislation, including First Aid, Fire Alarm Testing and Fire Marshall cover
- Review and approve Risk Assessment and Method Statements (RAMS) for all contractors on site (with support from HSQE team as appropriate)
- Assist in preparing emergency and business continuity plans and play a leading role in crisis management plans
- Perform the role of Client under the CDM regulations for any larger maintenance or building projects
- Hold and maintain COSHH registers and ensure compliance
Skills
- Ability to manage and implement projects, plan proactively and strategically, and prioritise tasks
- A pragmatic, hands-on and can-do approach
- Strong problem-solving and decision-making skills
- Computer literacy, including Microsoft Office and IT packages
- Strong communication and organisational skills, with excellent attention to detail.
- Methodical, self-motivated, flexible, and able to work with minimal supervision
Experience & Qualifications
- Strong experience of managing facilities across multiple sites
- Experience in leading procurement, tendering, contract negotiations and budget management
- Strong technical background in buildings, construction, or mechanical/electrical fields
- Knowledge of waste hierarchy and environmental best practices
- Strong Health & Safety knowledge; familiar with statutory compliance and regulations
- Experience in managing projects and leading a small team
Qualifications
- A relevant Facilities Management qualification (Diploma or similar) desirable
- Professional membership in Facilities Management (BIFM / RICS / CIBSE or similar) desirable
- IOSH / NEBOSH certification preferred
At RES we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, marital status, parental status, education, social background and life experience of our people.
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